1.1. Protection of personal data and responsibility
EC recognizes the importance of protecting the personal data of its users in the knowledge that it is a fundamental right of the person protected various international legislation.
In this perspective, which is in line with a firm adherence to high standards of Social Responsibility, EC intends to set out in a transparent manner the purposes and modalities with which the processing of personal data is carried out, showing itself also available to collaborate with its own registrants and visitors of the EC Internet site, as identified below, to put in place, if required, the operations necessary or necessary to update, correct or delete the personal data that may be processed by EC, in compliance with current legislation and to the peculiar needs of the interested parties.
The following information is therefore reported, to be intended as provided also for the purpose of issuing the information pursuant to international data regulations.
1.2. Website of EC
In this document, every reference to the EC website must be understood as being made to the following site: theearthcube.org, with the warning that any other site referred to verbatim or to which one or more hypertext links should be present or in other form, it does not belong to EC, unless otherwise expressly indicated, and therefore cannot be traced to the processing of personal data in the ownership of EC.
2. Purposes of data processing
2.1. Information and contacts
EC, through its Internet site, pursues informational purposes relating to the conduct of its association activity. The aforementioned information (also regarding the description of the services offered) contains the EC address, so that it can be reached by those who relate or want to relate with technological or traditional tools.
With regard to potential registrants, the contact details and information on the EC website are made available to them to know, evaluate and possibly to join EC or to have contacts in constant relationship in order to reach a more efficient performance of services, with a rise in customer satisfaction levels.
The contact details and information on the website are also made available to suppliers or internal and external collaborators, in order to improve the network of contacts and the efficiency of contacts.
Further aims also concern the improvement of the efficiency of the Internet site, by indicating the e-mail address of the webmaster, among the contacts, to which it is possible to address, voluntarily and optionally, specific communications pertaining to the functionality and presence of the contents of the site itself.
2.2. Data supplied voluntarily by users via email
The optional, explicit and voluntary sending of e-mails to the addresses indicated on the websites of EC, results in the subsequent acquisition of the sender’s address, since this is necessary to respond to requests, and any further ones, personal data that the user has entered in the message.
2.3. Data supplied voluntarily by users via forms
EC adheres to the principles established by current legislation on privacy. The user is free to provide personal data contained in the forms or indicated in “contacts” with the EC for requests for informative material or other communications. Failure to provide such data may make it impossible to obtain what has been requested.
Data submitted via forms is used to:
- Provide general information to the public on how people all over the world use The Earth Cube
2.4. Data not supplied with consent of the users
If the personal data provided should contain sensitive and / or judicial data and written consent to the processing was not provided, the aforementioned data will be deleted and / or destroyed by EC.
EC will be able to process the personal data of the interested parties, even without written consent, for the reasons established by current legislation, which will be verified in relation to the specific case, such as, for example, in the case in which the treatment is necessary to comply with legal obligations, regulations or Community legislation, or it is necessary to fulfill obligations arising from a contract of which the party is a party and in the other applicable regulatory provisions. EC also reserves the right to delete data relating to third parties for which the necessary written consent has not been given, where required.
2.5. Excluded Purposes
In any case, unless otherwise expressed by the interested party, the personal data collected directly by EC and for which EC is the data controller, is not used for marketing purposes, to define the profiles or personalities of the interested party, for sending advertising or direct sales material, or for carrying out market research or commercial communication.
3. Methods of Data processing
3.1. Tools and Instruments for data processing
The data processing is carried out with computerized and telematic systems and with electronic tools.
The treatment is carried out partly on special servers owned by EC or possibly from another server farm. In the latter case, EC, by virtue of a specific contract, still has the exclusive legal availability of the server or servers used, without any communication of the data to the company providing the service, which remains in any case contractually held with EC to adopt suitable and updated security and protection measures, both physical and logical, on the servers used by EC.
The data processing is also carried out with IT and telematic systems present at the EC headquarters or, in any case, with IT tools owned by the same or, where necessary, by the data processing officers, in compliance with the security measures required by current legislation and, in any case, those given by the data controller.
The processing of data may also take place with non-electronic means, including the use of paper support.
3.2. Processing Operations
Processing operations may consist of one or more operations concerning the collection of data, their registration, organization, storage, consultation, processing, modification, selection, extraction, comparison, use, interconnection, blocking, communication (as specified in the following paragraph 3.3), cancellation and destruction, even regardless of their registration in a database.
3.3. Data dissemination
Personal data collected by EC or of which EC should become aware in carrying out its activities may be communicated to (or may be object of knowledge of) persons in charge and / or data processors, in relation to specific skills and functions, in order to meet the aforementioned purposes or to implement regulatory and / or contractual obligations.
Normally the data are not communicated to or brought to the knowledge of other data controllers, unless this is necessary in compliance with regulatory or contractual provisions or to fulfill specific obligations. In this case the aforementioned data may, in particular, be brought to the attention of the following subjects or of the following categories of subjects, to the extent that this is necessary for the fulfillment of the regulatory and / or contractual obligations of consultants or collaborators, internal and / or external, for compliance with current legislation and / or for the performance of contractual services in relations with the individuals concerned (labor consultants, legal advisors, accountants, tax consultants, auditors).
3.4. Data disclosure
Personal data will not be disclosed, unless expressly requested by the interested party. In such cases, the scope of data diffusion remains contained within the limits of the request of the interested party.
It is possible, however, that the navigation data of the site is disseminated only, but in this case the data will be disseminated in an aggregated and anonymous form, in order to carry out statistical surveys regarding the consultation of the EC website or part of it.
3.5. Navigation Data
Consultation of the EC website may involve automatic processing of the user’s browsing data for the sole purpose of making the consultation itself technically possible, as well as checking and ensuring its correct functioning in relation to the hardware and software used. Although the processing of the aforementioned data is not carried out to identify who browses the website specified above, there is the possibility that the same can be traced back to the user’s identity, if such data are associated with other data provided to EC or to third parties.
Among the navigation data, the following can be treated: IP numbers of the instruments used by the User; access numbers; displayed pages; access and connection times; browsing browser; operating system used by the User; URL visited before accessing the EC website; numeric code indicating the status of the response given by the server (success, error, etc.) and other parameters relating to the operating system and the user’s IT environment.
These data will not be used except for the purposes specified above, including that of any monitoring in an anonymous form for statistical purposes.
If the aforementioned information should be used for statistical purposes, the data relating to the user will be processed in an aggregate and anonymous form, in order to preserve a high level of protection for data subjects (see paragraph 3.4, last sentence).
The navigation data could be used, where necessary, to ascertain responsibility in case of hypothetical computer crimes against the site.
Cookies are made up of portions of code installed within your browser which assist the performance of this website in order to achieve its end. Some cookie installations may require the consent of the user.
Technical cookies and data analysis
Technical cookies have the function of allowing activity strictly linked to the functioning of this online space. The use of technical cookies on this website fall into these categories:
Navigation cookies through which the user’s preferences of navigation are saved thereby optimising the navigation experience of the user
Cookie analytics through which it various statistical information is collected based on the user’s navigation. This information is dealt with in an aggregated and anonymous way.
Functionality cookies, also from third party sites, are used to activate a specific functionality within this online space in order to render a service or to improve it. These cookies do not need the user’s consensus in order to be installed and utilised.
Other types of cookies and third-party tools which make use of them
Some of the these services might not require the consensus of the user, or could be managed directly by the service provider – as described hereunder – without the help of third-party services.
|Google Analytics||Targeting/Advertising||Google Inc.||1600 Amphitheatre Parkway
Mountain View – CA94043
Use by minors
Users declare to be of adult age according to the legislation which applies to them. Minors can utilize this online space with parental consent and assistance. This website only collects data from users over the age of 13.
How can I control the installation of cookies?
In addition to what has already been indicated in this document, the user can manage the options regarding cookies from within the browser itself and thus prevent third parties from installing them. Through the browser preferences it is also possible to eliminate past cookies. It’s important to note that by disabling all cookies, the functionality of this website may fail. You can find information on how to manage cookies within your browser at the following links:
Notwithstanding the outcome, the user can always have recourse to Your Online Choices. Through this service it is possible to manage tracking preferences of the majority of advertising tools. Therefore, users are advised to utilise this resource in addition to the information provided in this document.
If e-mail communication is sent to an e-mail address obtained on the EC website, the data relating to the e-mail addresses contained in the message, as well as any other personal data included in the communication itself, will be automatically acquired. Data relating to e-mail addresses are also processed in order to prepare any replies.
3.8 Restricted Area
On the EC website there is also a special reserved area, whose access, by entering a username and a password, allows EC data processors to carry out the necessary operations to provide and manage the services and to manage and maintain the entire IT and telematic system.
Access to the reserved area is also allowed to those who have previously obtained specific personal authentication credentials, in order to access the services requested by EC and provided by the latter.
By accessing the reserved area, the system can collect and process information regarding the times and methods of access and the operations performed. In this case, the treatment is aimed exclusively at managing the service offered and maintaining the system’s security levels.
4. Nature of data conferment
The conferment of personal data of the interested party is optional, except in cases where, in the presence of a form, the field relating to the insertion of data is marked with an asterisk. In such cases the conferment of the data is to be considered mandatory.
It is also mandatory the automatic processing of navigation data, data relating to access and permanence in the restricted area and data of a contractual nature.
5. Failure to provide data
Failure to provide the optional data does not prejudice in any case the execution of the services requested to EC.
Where the provision of data is to be considered mandatory, in relation to the provisions of paragraph 5, the failure to provide the same, or consent to the processing, may determine the impossibility, by EC, to provide the service or provide the requested performance or reply.
6. User’s Rights
The users, to whom the personal data processed by EC refer, enjoy the rights to obtain confirmation of the existence or not of personal data concerning them, even if not yet registered, and their communication in intelligible form.
They also have the right to obtain information concerning the origin of the aforementioned data, the purposes and methods of processing, the logic of processing, the identification details of the data controller and the person in charge, the subjects or categories of subjects to whom data can be communicated. They also have the right to obtain updating, rectification and integration, where there is an interest.
They also have the right to verify their accuracy, as well as to request cancellation, transformation into anonymous form or blocking of data processed in violation of the law, and to oppose in any case, for legitimate reasons, to their processing.
The requests can be forwarded to EC as better specified in the following paragraph 7.
7. Data Processing Owner and Contact
7.1. Data Processing Owner
The owner of the processing of personal data is The Earth Cube with office at 110 S. Downey Ave, Indianapolis, IN 46205 USA.
7.2. Contact details for requests and replies
EC performs the functions of the person in charge of the processing, also for the purposes of the reply to be provided to the interested party for the exercise of the rights referred to in paragraph 7 (regarding the protection of personal data).
The EC can therefore be contacted for any request, clarification or feedback on the application of the legislation on the protection of personal data and for the concrete exercise of the rights of the person concerned, better indicated in paragraph 7 above, even if make it necessary to provide for updating, modification, integration, correction and / or deletion of data, as provided for by legislative provisions or in relation to the assessment of the specific needs explicitly envisaged by the interested party. To this end, to facilitate the data subject in the exercise of their rights and in the interaction with EC for the aforementioned operations, we provide the following addresses to be contacted in case of need:
E-mail address: info[at]theearthcube.org
Website address: theearthcube.org
Geographic address: 110 S. Downey Ave Indianapolis, IN 46219
This document was updated May 17, 2018.